Overview The U.S. Department of State's (DOS) Office of Facilities Management Services (FMS) supports the Department's worldwide
diplomatic missions by providing safe and comfortable work environments in domestic facilities through efficient facilities
management practices that are consistent with federal property management policies and by promoting occupational health and safety,
environmental sustainability, and resource conservation. Facility Management Services, Central Resources Division (FMS/CRD) requires three experienced Management Analysts to support
the Department's current facility management and administrative responsibilities. On-site support will be conducted at 2201 C Street,
NW, Washington, DC 20520. Desks, computers, phones, and other required office supplies will be provided at the on-site location.
The contractor/management analyst is responsible for providing all required supplies at the telework location. Responsibilities * Utilizes Power Point, Excel, SharePoint, and Access computer programs in order to prepare files, charts and slides, for high level managerial presentations, to update, budget presentations, management and training seminars.
- Plans, initiates, develops, and verifies charts, slides, etc. through all stages for final presentation.
- Reviews and analyzes the data for technical accuracy and makes final recommendations and modifications to the exhibits.
- Performs tasks in support of the administrative management of the office. This may include interpreting administrative policies, developing and implementing local policies, defining administrative requirements, and providing advice to management on related issues.
- Applies new policies, provide advice on requirements,
- maintains administrative systems, and prepares administrative paperwork. Administrative tasks may include,
- but not limited to, date entry word processing, filing, planning, and coordinating meetings, and preparation of
- meeting agenda, minutes, and notes.
- In fulfilling these responsibilities, performs a wide variety of technical and
- program management tasks and assignments in support of office, project, and program functions.
- Performs work involving the collection, compilation, research, and/or tracking of data and programs
- information in support of various OPR program functions.
- This effort involves coordination and consultation with technical employees and managers across divisional lines within OPR and occasionally with similar
- employees in other bureaus.
- Assists with procurement tasks for the office, prepares procurement requests, and prepares and reviews purchase order for supplies and non-expendable property necessary to the effective functioning of the office.
- Provides support with FMS invoice management and payment related tasks including record keeping of invoices, data entry of invoices into government systems, and preparing invoices for review and approval by government FTE staff. Qualifications * Bachelor's degree in Business Administration or related field is preferred but not required
- Two (2) years of experience assisting or participating in management analysis and administrative analysis in at least one of the following areas: Organizational analysis, Systems and procedures analysis, Records management analysis, Budget analysis Data management and administration analysis or other related efficiency research studies
- Three (3) years or more of relevant experience.
- Previous federal government contracting experience preferred
- Mastery of the application of a wide range of qualitative or quantitative (e.g., using excel spreadsheets, Access, Departmental accounting systems) methods for assessing and improving effectiveness.
- Knowledge of the range of financial laws, policies, regulations, and precedents applicable to the Office of Operations programs.
- Knowledge and ability to assemble and analyze relevant facts and draw significant conclusions.
- Knowledge and skill in presenting accurate findings and the ability to make feasible and responsive recommendations both orally and in writing.
- Knowledge and skill in database management, data analytics, and the use of Microsoft Office programs.
- Knowledge and ability to design and conduct comprehensive management studies.
- Knowledge and experience with data management, date input, data entry, and data analysis AAP/EEO Statement: DNI complies with all federal, state and local laws designed to protect employees and job applicants from discrimination based on race, religion, color, sex, parental status, national origin, age, disability, genetic information, military service, or other non-merit-based factors. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
