SharePoint Administrator
Who We Are:
Our mission is to enhance and inspire the lives of people by creating inspiring living environments. For over 30 years Trumark has been a leading real estate development company with divisions in Colorado, Northern, Central, and Southern California. We strive to set ourselves apart from other builders by looking ahead. We make sure that the products we are providing are the best of our homebuyers; that they fit into life today and in the future; that the surroundings are inviting and purposeful.
Overview:
The SharePoint Administrator will play an instrumental role in growing an in-house IT team to support all Trumark employees. The successful candidate will bring at least 5 years of experience in designing, implementing, and maintaining Microsoft SharePoint (SPO), as well as exposure to other Microsoft 365 technologies such as Power Apps, Entra, Teams, One-Drive, and Exchange.
Reporting to the IT Manager, the SharePoint Administrator will work directly with various business users to manage all day-to-day SharePoint activities. The primary initial focus of this position will be to plan and execute SharePoint migrations from on-prem file shares to SPO. This position will also provide subject matter expertise with regards to SharePoint and its use as a file storage solution as Trumark transitions away from on-prem file shares. This includes leveraging workflows and PowerApps to create custom solutions tailored to meet specific requirements. This position will be the primary resource to respond to project requests, enhancement requests, and SPO issues.
Essential Duties:
- Plan and execute the migrations of existing on-prem file shares to SharePoint Online
- Work closely with key stakeholders and the Risk team to implement Risk and Document Management and Retention Policies (data classification, tagging, etc.)
- Work with divisions and departments to build out robust Document Management solution in SharePoint Online, using custom workflows and automations
- Perform standard SharePoint Site Collection administration tasks such as creating and managing sites, libraries, lists, and workflows
- Produce reports on data stored in SharePoint (e.g. duplicates, externally shared, old\orphaned, permissions, etc.)
- Manage access to document libraries using (on-prem) Active Directory and MS Entra groups
- Create documentation, user guides, and training materials, and provide training to users
- Leverage PowerShell, Power Automate, and other technologies to automate tasks
- Act as an escalation point for other IT team members for advanced SPO issues
- Stay up to date with the latest Microsoft 365 technologies and provide recommendations to improve services.
- Conduct regular security assessments to strengthen data protection and ensure compliance with company policies.
- Document all changes, issues, and resolution in the helpdesk ticketing system.
- Plan and execute discovery and migration activities during future M&A integrations
- Help users understand the capabilities of SharePoint so they can engage IT when they identify a problem that could be solved using SharePoint
- Implement legal holds as needed at the direction of Risk / IT Manager
- Other responsibilities or projects as assigned by the IT Manager.
Education and Additional Requirements:
- Position is on-site at our San Ramon, CA location
- Minimum of 5 years of solid experience required in customizing and managing Microsoft SharePoint (required)
- Minimum 3 years of experience with MS Power Platform (required)
- Ability to utilize relevant programming and scripting languages to customize SharePoint, such as .NET, JavaScript, Python, PowerShell, CSS/HTML, etc. (required)
- Overnight travel out of state is periodically required
- Easy access to a vehicle for local travel is periodically required
- Related Microsoft certifications are a plus
- Analytical Skills; Attention to Detail
- Organization Skills
- Interpersonal and Communication Skills
- Ability to communicate technical information to non-technical personnel.
- Training and coaching skills
- Initiative and willingness to learn and grow
Why Work for Trumark?
- Work with a team that values you! Trumark offers a direct career path with an open seat for you at our table
- We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we work with charity: water to provide and serve approximately 200 people with fresh, clean water
- Exceptional Medical Benefits (100% Employee + 60% Dependent)
- Monthly wellness stipend
- Milestone Appreciation Program
- 401k with company matching, we are helping you plan for future retirement
- Hybrid work flexibility
- Pay range $90k-$110k based on experience
