Join our dynamic team at Kaseya, where we strive to create an efficient and welcoming environment for our employees and guests. We are looking for a dedicated Office Coordinator to ensure our office operations run smoothly and efficiently.
Key Responsibilities:
- Assist with greeting new hires for new hire training.
- Assemble welcome kits and gift bags for new hires.
- Assist with building ID badges and parking passes.
- Reserve conference rooms as requested.
- Check printers for paper and functionality.
- Assist with collecting badges, laptops, and company equipment from leavers.
- Assist with travel planning as needed.
- Run occasional company-related errands such as picking up supplies or food for meetings/events.
- Assist company executives with various tasks and projects.
- Maintain the company calendar and employee boards.
- Create FedEx shipping labels.
- Manage periodic marketing material mailers (order supplies, prepare packaging, mailing labels, stuffing envelopes, etc.).
- Stock executive fridges and check inventory
- Properly register vendors with the building.
- Obtain necessary documentation from vendors for building access.
- Provide necessary parking validation for vendors.
Qualifications:
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite and other office management tools.
- Previous experience in office coordination or a similar role is preferred.
