Under the general direction of the Global Financial Controller, the A/R & A/P Specialist will primarily focus on reviewing high volume sales orders for billing and invoicing. They will collaborate with all areas of the business, which requires a great deal of collaboration with the Company’s sales team. This position will require an agile mind set, ability to execute change quickly, and will work together with larger teams and possesses accurate data entry skills and an eye for detail.

Requirements

Responsibilities

Ensure accurate and timely invoicing to clients and follow up on any discrepancies or issues
Dropship invoicing to customers and entering vendor invoices
Work closely with other departments to resolve billing and payment issues
Reconcile vendor statements on a semi-monthly basis to better track invoicing to customers
Prepare and distribute weekly and monthly AR/AP reports to management
Maintain accurate and up-to-date customer records in our accounting system
Assist with month-end close activities, including account reconciliations and journal entries
Provide excellent customer service to internal and external customers
Oversee the payment processes including entering vendor invoices, coding of invoices and processing vendor payments
Reviews customer aging report proactively, performs reconciliation, determines appropriate actions based on account activity

Qualifications

Associate Degree preferred
Knowledge of general accounting principles
Minimum 5+ years of experience in billing, invoicing, or Accounts Receivable
Advanced level of MS Excel proficient to include VLOOKUP and pivot tables
Experience with HEAVY VOLUME of invoicing
Excellent analytical, problem-solving, and reconciliation skills
Excellent written and oral communications skills
Ability to work in a fast-paced environment
Exhibits a professional attitude during all interactions
Strong attention to detail and organization skills
Superior time management skills and ability to prioritize tasks to meet goals

Job Type: Full-time

Salary: $27.00 - $35.00 per hour

Benefits

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Physical setting:

Office

Schedule:

8 hour shift
Monday to Friday

Supplemental pay types:

Bonus pay

Ability to commute/relocate:

Staten Island, NY 10305: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

UNIMED - Universal Marine Medical

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