DeVita & Associates, Inc. (DEVITA) is accepting resumes for a Project Admin/Coordinator position in the MEPS (Mechanical, Electrical, Plumbing, and Structural) Division. This project-focused position emphasizes administrative support for engineering project managers and design professionals across a multi-office division. If you have excellent organizational skills and attention to detail and enjoy providing critical project support, we encourage you to apply for immediate consideration.

Responsibilities:

Prepare and format engineering specifications for submission in compliance with project procurement and client requirements.
Submit design and construction documents to regulatory agencies, ensuring compliance with agency standards (see Appendix 1 for specific duties for North Carolina projects; similar duties would apply for other state authorities or regulatory agencies).
Monitor project deliverable calendars and proactively support project managers for timely submissions.
Serve as a professional point of contact with clients, confirming project milestones and addressing inquiries related to deliverables and deadlines.
Prepare pre-bid agenda, pre-bid sign-in sheet, bid tabulation form, and bid opening sign-in sheets.
Prepare and format site visit reports, incorporating input from engineers to ensure accuracy and completeness.
Provide document control stamps and filing for shop drawings and Requests for Information (RFI), in compliance with procedures and consistent with project flow.
Monitor and review engineering deliverables to maintain accuracy, organization, timeliness, and quality.
Contribute to contract preparation and execution process as assigned.
Contribute to project setup duties as assigned.

Qualifications:

Minimum 5 years of experience in an administrative or project support role within the building design or construction industry.
Familiarity with MEPS project specifications and editing Master Templates with documentation standards is a plus.
Ability to edit all Front-End spec sections customized for each project.
Competency in issuing Notices to bidders, including times and dates with a brief scope of work for pre-bid and bid openings.
Proficiency in Microsoft Word and Excel; experience with specification software, project management software, and financial software (Ajera) is a plus.
Excellent verbal and written communication skills and proficient typing skills.
Strong organizational skills with the ability to manage multiple deadlines.
Detail-oriented with a commitment to delivering high-quality, organized project documentation.

DEVITA Inc

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